In today’s digital world, having a professional email address is essential for businesses of all sizes. It adds credibility, builds trust with customers, and enhances brand identity. If you’re wondering how to get a business email through Gmail, this guide will walk you through the entire process in an easy-to-follow manner.
Why Get a Business Email Through Gmail?
Using a free email like yourbusiness@gmail.com may not give the professional look you need. A custom business email (e.g., info@yourbusiness.co.uk) makes your company appear more legitimate and helps with branding. Here are some benefits of using Gmail for business:
- Professionalism – A branded email looks more credible.
- Branding – Reinforces your business identity.
- Security – Offers advanced security features.
- Integration – Connects seamlessly with Google Workspace (Docs, Drive, Meet, etc.).
- Ease of Access – Use on multiple devices with the Gmail app.
Steps to Get a Business Email Through Gmail
Step 1: Purchase a Domain Name
To create a business email, you first need a domain name (e.g., www.yourbusiness.co.uk). You can buy a domain from trusted UK-based domain registrars such as:
- 123 Reg
- GoDaddy UK
- Namecheap
- IONOS UK
- Google Domains
Make sure to choose a domain that represents your brand and is easy to spell and remember.
Step 2: Sign Up for Google Workspace
Google Workspace (formerly G Suite) allows you to create and manage custom business emails using Gmail. Follow these steps:
- Go to Google Workspace – Visit Google Workspace.
- Choose a Plan – Plans start at around £4.60 per user per month.
- Enter Your Business Details – Add your company name and contact information.
- Set Up Your Domain – If you already have a domain, enter it. Otherwise, purchase one through Google.
- Create a Username & Password – This username will be your business email (e.g., contact@yourbusiness.co.uk).
- Complete Payment – Enter your billing details to finish signing up.
Step 3: Verify Your Domain
After signing up, Google will ask you to verify ownership of your domain. Here’s how:
- Log in to your domain registrar account.
- Find the DNS settings.
- Add the TXT record provided by Google.
- Save changes and wait for verification (usually within a few hours).
Step 4: Set Up Your Business Email on Gmail
Once your domain is verified:
- Log in to Google Admin Console.
- Click on Users and select the email account you created.
- Open Gmail, and your business email is ready to use!
Step 5: Configure Email on Your Devices
To access your business email on different devices:
- Desktop – Use Gmail’s web interface or Outlook.
- Mobile – Add your Google Workspace email to the Gmail app.
- Open Gmail > Settings > Add Account > Google > Sign in.
Additional Tips for Managing Your Business Email
1. Create Multiple Email Accounts for Teams
If you have a team, consider setting up multiple email addresses like:
2. Enable Email Forwarding
Forward your business emails to another account for easier access.
3. Set Up a Professional Email Signature
Your email signature should include:
- Your name and title
- Business name and website
- Contact details
- Social media links
4. Use Google Workspace Features
Google Workspace includes tools like Google Drive, Google Meet, and Google Calendar, making business communication seamless.
How Much Does a Business Email Through Gmail Cost?
Google Workspace pricing in the UK typically starts at:
- Basic Plan – £4.60 per user/month
- Business Standard – £9.20 per user/month
- Business Plus – £13.80 per user/month
Pricing may vary, so check the latest rates on the Google Workspace website.
Conclusion
Getting a business email through Gmail is simple and highly beneficial. By following the steps above, you can establish a professional online presence, improve communication, and build credibility. Whether you’re a startup, freelancer, or established business, having a custom email gives you a professional edge in today’s competitive market.
Start today and take your business communication to the next level!
